Data entry stops being a job and becomes a five-minute review.
VAT invoices, receipts, delivery notes and referral letters are read automatically, checked against your rules and your records, and filed into Zoho Books, your ERP or your practice system. The clear cases file themselves. Only the genuinely doubtful ones reach a person, so nothing wrong lands in your books.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.
The paperwork week you already know
Hours lost to typing from PDFs
VAT invoices, delivery notes and purchase orders arrive as email attachments. Someone opens each one and types the same details into your accounting system, line by line.
Errors found at month-end
A wrong amount or a duplicate entry hides until the month-end close. Then someone spends days tracing it back through the books.
E-invoicing is coming
E-invoicing mandates are phasing in market after market, and they run on clean, structured invoice data. Manual re-typing cannot reliably supply that.
Documents in, clean records out
A pipeline that reads your real documents, checks every result before it is saved, and hands the doubtful ones to your team.
Documents read automatically
VAT invoices, receipts, delivery notes, purchase orders and referral letters are read as they arrive: from your Outlook inbox, a shared folder or an upload. The details come out as a strictly formatted record your other software can read without breaking (structured outputs).
Checked before anything is saved
Automatic checkpoints test every record against your rules, your purchase orders and your existing entries, and stop anything that fails (validation gates). Nothing wrong lands in your books.
Filed into the tools you already use
Clean records go straight into your accounting, ERP or practice system: Zoho Books, QuickBooks, Tally, Odoo or SAP Business One. There is no new dashboard for your team to learn.
Built for the messy 10%
A poor scan, a half-filled form, Arabic and English on the same page: these awkward cases are where most automations quietly fail. We design for them from day one, and anything doubtful goes to a short review queue for a person.
E-invoicing, honestly
E-invoicing mandates are phasing in market after market. The UAE’s is already under way, and other jurisdictions are on similar timetables. Every one of them requires clean, structured invoice data. We get your document data clean and structured so compliance is straightforward under whichever mandate applies to you. We are not a tax adviser or an accredited e-invoicing provider, and we don’t pretend to be.
Working software, not a report
The first document type is live in about 3–5 weeks. Additional types are added incrementally, each with its own scorecard.
- An extraction pipeline built for your actual document types, bad scans included.
- Validation against your rules, purchase orders and existing records before anything is filed.
- Auto-filing into Zoho Books, QuickBooks, Tally, Odoo or SAP Business One.
- A review queue for the uncertain minority, with the document and the details side by side.
- An accuracy scorecard per document type, measured on your own documents.
- Safe-to-retry design, so a glitch can never create a duplicate entry.
- All the code, tests and documentation, owned by you.
Measured on your documents, not our demo
About 9 of every 10 tasks finish correctly with no human help. The rest are flagged to your team with the context attached, so nothing fails silently. You see that accuracy as a number before launch, measured on your own real cases, not our brochure.
A Dubai clinic: referrals that file themselves
One clinic we worked with received referral letters, forms and scanned PDFs all day, each one re-typed by hand. Now each document is read automatically, the details are checked, and it is filed into the clinic’s patient-record system.
Only the uncertain ones reach a person. The admin team got their afternoons back, and claims go out cleaner.
A UAE trading firm: the end of triple entry
At one trading firm, the same order details were re-keyed three times: from email into a spreadsheet, then into the ERP. Now the data is captured once, checked against the firm’s rules, and filed into every system that needs it.
Re-keying errors stopped turning up at month-end, and the team stopped being the connection between their own tools.
- Find the failure that costs you most.We take a month of your real invoices and forms, bad scans included.
- Build it so it cannot fail silently.Nothing is filed until it passes a check against your rules and records.
- Prove it, then hand over the keys.An accuracy scorecard per document type, measured on your documents.
The engineering underneath
Reading, checking and filing paperwork is engineering, not magic. These are the practices underneath.
The wiring into your tools
Connecting email, folders and your accounting system without breaking them comes from our automation practice.
Built on our automation practice →Multi-step work, checked at each step
Reading, checking and filing is multi-step work. The checkpoint-after-every-step engineering lives on our agents page.
How multi-step AI is engineered →For your technical team
OCR plus LLM extraction with typed, schema-validated outputs; deterministic validation against POs, master data and duplicate checks; idempotent writes so retries never double-post; a golden-task eval set per document type; run-level observability. Ask for a sample accuracy report on the call.
Terms you can hold us to
Fixed scope, fixed price
Every engagement is fixed-scope and fixed-price, agreed in writing after a free 20-minute call. No hourly billing, no surprises.
Senior engineers only
Senior engineers only, no juniors and no account managers. The person on your first call is the person who builds your system.
No lock-in, ever
You own all the code, the tests and the documentation. If we disappeared tomorrow, your system would keep running, and any competent developer could maintain it.
Where does your data go?
Your data stays in your systems and your accounts. Where a workflow uses an AI model, we can run it in the cloud region your rules require, so regulated information never leaves the country it belongs in. We work to the standard your sector answers to, and you own every line of code we hand over.
Security & compliance in full →The questions finance teams ask us
Our scans are poor, and some invoices arrive as phone photos.
That is normal, and it is what we design for. We build and test on a month of your real documents, worst scans included. Anything the system cannot read confidently goes to a person, never into your books.
Does this make us ready for e-invoicing?
It makes readiness much easier. E-invoicing mandates run on clean, structured invoice data, and that is exactly what we produce. We are not a tax adviser or an accredited e-invoicing provider. Your accountant or provider handles the filing itself.
What if it enters something twice?
It is designed not to. Every write to your systems is safe to retry, so if a step accidentally runs twice you still get exactly one entry rather than a duplicate.
Will it work with our accounting software?
We file into Zoho Books, QuickBooks, Tally, Odoo and SAP Business One, and connect to other systems through their standard interfaces. Your team keeps working in the software they already know.
We have more than one document type.
We start with the one that costs the most time, live in about 3–5 weeks. Additional types are added incrementally, each with its own accuracy scorecard.
Pick the document type that costs you most.
Bring a sample of your real documents to the call, worst scans included, and we will tell you honestly what automation can and cannot do with them. Free 20-minute call → fixed written quote → live in 3 to 5 weeks.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.