The RFP lands in the morning. The first draft is ready the same day.
First drafts of bids and proposals assembled from your past submissions and company library, requirement by requirement. Every claim traces to something your company has actually written. Your experts review, price and sign. The pricing section and the submission always stay human.
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The bid team’s week, as it stands
Most firms do not lose tenders on capability. They lose them on the hours a response takes.
Your best engineers write bids at night
The people who should be designing solutions spend their evenings copying answers from the last bid into this one. The tender is won on stamina, not quality.
Deadlines decide which tenders you enter
Good opportunities pass because the response window is short and the team is already stretched. The bid you skip may be the one you would have won.
The compliance matrix eats the first week
Government and public-sector tenders want every requirement answered, in order, in their format. Building that checklist by hand takes days before any real writing starts.
A first draft that cites its sources
When a new tender document arrives (an RFP, a request for proposal), the system breaks it into requirements and assembles a draft from what your firm has already written. It never invents a claim, never prices, and never submits.
Every requirement extracted, none missed
The system reads the tender and turns it into a numbered checklist of every requirement (a compliance matrix). Your team sees what must be answered and what your library already covers.
Drafts built from your own past bids
Each answer is assembled from your past submissions and company library: method statements, project references and technical responses your firm has already written. Every drafted claim carries a citation to the source document.
Gaps flagged, never guessed
If your library does not contain an answer, the draft says so and flags that section to your experts. Nothing is invented to make the document look complete.
People price, people sign, people submit
The pricing section and the submission itself always stay human. The system drafts and cites; your experts review, set the numbers and send the bid.
A drafting system, not a subscription
Live over your own bid library in about 4–6 weeks. Your experts then start each tender with a cited draft instead of a blank page.
- Your past-bid library ingested and indexed, access-controlled, kept in your own accounts.
- Requirement extraction and a compliance matrix from every new RFP.
- Draft responses grounded in your previously written answers, with a citation on each claim.
- A review workflow where your experts approve, edit or replace each section before anything goes out.
- Export into your firm’s own Word template, ready for pricing and sign-off.
- All code and documentation, owned by you.
The proof is built into every draft
Every claim in a draft links to the passage in your own library it came from. If a sentence cannot show its source, it does not go in. Your reviewers check the source, not our word.
- Find the failure that costs you most.We start with the tender your team most dreads.
- Build it so it cannot fail silently.Every drafted claim must trace to something your firm has actually written.
- Prove it, then hand over the keys.Your experts review a scored, cited draft, never a blank page.
The engineering underneath
Grounded retrieval and workflow automation carry this service. Your technical team can inspect both.
Answers with the source attached
Drafting here is grounded retrieval: every sentence must come from your own library and cite its passage, or be flagged as a gap.
Built on our retrieval engineering practice (RAG) →Wired into how bids actually move
The tender arrives in your Outlook inbox, requirements are extracted, reviewers are notified in Teams or Slack, and the finished draft exports to your own Word template. One workflow, start to finish.
Built on our workflow automation practice →For your technical team
Document parsing to structured requirement records; retrieval over an indexed past-bid corpus with per-answer citations; refusal on low-confidence matches; a golden-task eval set built from past tenders; human-in-the-loop review before export. Python services on AWS or Azure, deployed into whichever cloud region your regulator requires. Ask for the architecture on the call.
Fixed price, senior people, code you keep
Fixed scope, fixed price
Every engagement is fixed-scope and fixed-price, agreed in writing after a free 20-minute call. No hourly billing, no surprises.
Senior engineers only
Senior engineers only, no juniors and no account managers. The person on your first call is the person who builds your system.
No lock-in, ever
You own all the code, the tests and the documentation. If we disappeared tomorrow, your system would keep running, and any competent developer could maintain it.
Where does your data go?
Your data stays in your systems and your accounts. Where a workflow uses an AI model, we can run it in the cloud region your rules require, so regulated information never leaves the country it belongs in. We work to the standard your sector answers to, and you own every line of code we hand over.
Security & compliance in full →The questions bid teams ask us
Can the AI invent a claim to win the bid?
No. Every sentence in a draft must trace to something your firm has actually written, and the source is shown beside it. Where the library has no answer, the section is flagged to your experts instead of filled.
Who decides the pricing?
Your people, always. The system never drafts prices, discounts or commercial terms. The pricing section and the final submission stay human, on every tender.
Our past bids are confidential. Where do they go?
They stay in your systems and your accounts, behind access controls. Where regulation requires it, the AI model can run in the cloud region your rules require, so the material never leaves the country it belongs in.
Does it handle government and public-sector tender formats?
Requirement-by-requirement response formats are exactly what the compliance matrix is built for. We set it up on your real past tenders, including the awkward formats.
Start your next bid from a draft, not a blank page.
Bring the tender your team most dreads, and we will tell you honestly whether your bid library can support a drafting system. Free 20-minute call → fixed written quote → live in 4 to 6 weeks.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.