The first agent to reply usually wins the viewing.
Every portal and WhatsApp enquiry answered in seconds, day and night, qualified and booked for a viewing, and logged in your CRM without anyone typing it. Tenancy agreements, ID documents and payment schedules read and filed, not re-keyed.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.
Where the hours go in your agency
Portal leads that wait until morning
An enquiry from Bayut, Property Finder or whichever portal your market runs on lands at 10pm. By the time someone replies, the buyer has booked a viewing with another agency.
Leads that live in agents’ phones
Enquiries arrive on personal WhatsApp numbers and never reach the CRM. When an agent leaves, their pipeline leaves with them.
Tenancy paperwork typed twice
Tenancy agreements, ID documents and payment schedules are copied by hand into spreadsheets and the property management system, and renewals are chased from memory.
What we build for agencies, developers and property managers
Each of these runs inside the CRM, calendars and property software you already use. The AI does the first reply, the booking and the chasing; your agents do the relationships and the negotiating.
Every enquiry answered in seconds
Portal, website and WhatsApp enquiries get a personal reply in seconds, with qualifying questions on budget, area and timing, then a follow-up sequence that never forgets.
Lead follow-up →Viewings booked on WhatsApp
The assistant answers questions about a listing from your own details, offers viewing slots from the agent’s calendar and confirms the booking. Offers and negotiations go to a person.
WhatsApp assistant →Every lead in the CRM, fields filled
Name, number, source, budget and next step written into Salesforce, HubSpot, Zoho or Pipedrive, so the pipeline belongs to the agency, not to one agent’s phone.
How the CRM connection is built →Tenancy paperwork read and filed
Tenancy agreements, ID copies and payment schedules read as they arrive, checked against your rules and filed into your CRM or property management system through its standard interface. Anything unclear is held for a person.
Document processing →Maintenance requests sorted and routed
A tenant reports a leak on WhatsApp with a photo. The request is logged, sorted by urgency and routed to the right property manager, with the tenant kept informed.
Workflow automation →Portals and apps for buyers and tenants
Customer portals where buyers follow payment plans and documents, and tenant apps for requests and renewals, built end to end and owned by you.
Product build →Personal data, handled properly
Opt-in messaging only
Messages you start go only to people who have agreed to hear from you, using templates Meta has approved, so your WhatsApp number stays in good standing.
IDs and contracts protected
ID documents and contracts stay in your own accounts, with access control and audit logs, and personal details are masked wherever a step does not need them.
The pipeline is yours
All code, data and automations belong to the agency, documented so any developer can point them at a new CRM. No platform to rent per seat.
- Find the failure that costs you most.We trace a week of real enquiries from first message to viewing.
- Build it so it cannot fail silently.Every lead is logged, and any conversation the assistant cannot handle reaches an agent in seconds.
- Prove it, then hand over the keys.Reply times and lead-to-viewing numbers you can watch, and all the code handed over.
Questions agencies and property managers ask us
Which portals does it work with?
Any portal that sends enquiries by email or through an integration, including Bayut and Property Finder. Each enquiry is read, answered and logged in your CRM within seconds.
Will it replace our agents?
No. It handles the first reply, the qualifying questions, the booking and the chasing. The moment a buyer is ready to talk price, an agent takes over with the whole conversation in front of them.
Does it work in Arabic?
Yes. WhatsApp and web-chat conversations work in English and Arabic, and when the assistant is unsure it passes the chat to an agent rather than guessing.
Can it send new listings to our whole contact list?
Only to people who have opted in, using message templates Meta has approved. Bulk messages to people who never agreed to them get WhatsApp numbers banned, and we will not build that.
How long does it take?
Lead follow-up and a WhatsApp assistant are each live in about 3–5 weeks. Document processing for your first document type takes about the same.
The same engineering in other industries
Healthcare & clinics
An AI receptionist, referrals and forms filed without re-typing, and patient questions answered on WhatsApp. Delivery aligned to ADHICS and HIPAA.
Healthcare & clinics →Trading, logistics & distribution
Invoices, delivery notes and purchase orders posted to your ERP without re-typing, and order and stock questions answered on WhatsApp.
Trading, logistics & distribution →Law, accounting & consulting
A private assistant over your own precedents and files, contract questions answered with the clause, and proposals drafted from past work.
Law, accounting & consulting →Or see every service, whatever your industry.
Tell us where your leads go cold.
In a free 30-minute call we will trace one enquiry from first message to viewing and show you where it slows down. Free 30-minute call → fixed written quote → live in 3 to 5 weeks.
- 30 minutes with a senior engineer who would build it. No salesperson, no slides.
- A clear plan for what we would build, and roughly how long it would take.
- A straight answer on whether it fits. No obligation either way.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.