Stop typing the same order into three systems.
Supplier invoices, delivery notes and purchase orders read as they arrive and posted to your ERP or accounting software. Customer questions about stock, orders and delivery answered on WhatsApp. Your team handles the exceptions, not the typing.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.
Where the hours go in your operation
The same order typed three times
An order arrives by email, gets typed into Excel, then into the ERP, then onto an invoice. Every copy is another chance for a wrong quantity or a wrong price.
"Where is my order?" all day
Customers and sales reps ask for stock and delivery status all day, and someone has to look it up and reply every time.
Month-end, every month
Supplier invoices pile up and are matched to purchase orders and delivery notes by hand, so the books close late and errors surface later still.
What we build for trading and logistics teams
Each of these works inside Outlook, Excel and the ERP or accounting software you already run. Nothing is posted that has not passed your rules, and nothing doubtful is posted at all.
Invoices and delivery notes posted without re-typing
Supplier invoices read from your Outlook inbox or a shared folder, matched line by line against your purchase order and the delivery note (a three-way match) and posted to Zoho Books, Tally, Odoo or SAP Business One. Only mismatches reach a person.
Document processing →Order and stock questions answered
Customers and reps ask on WhatsApp and get stock, order status and delivery dates from your own systems, day and night, with anything unusual passed to your team.
WhatsApp assistant →Approvals and reminders that run themselves
Purchase approvals, payment reminders and supplier follow-ups run on schedule inside Outlook and your ERP, with an audit trail on every decision.
Workflow automation →Supply tenders drafted from past bids
Tender responses assembled requirement by requirement from your past submissions, with every claim traceable to something you actually wrote. Pricing and submission stay with your team.
Tender & proposal drafting →Orders, exceptions and cash in one view
Staff dashboards showing open orders, late deliveries and unmatched invoices, and reports that build themselves on a schedule instead of in a spreadsheet at month-end.
Product build →Dispatch and delivery apps
Job dispatch and driver apps with proof of delivery captured on the phone and synced straight back to your system, so the office knows what was delivered today.
Systems we build →Accurate records, clean audit trail
Nothing posts twice
Every step is safe to retry: if something runs twice, you still get exactly one invoice entry, one email, one record. Never a duplicate.
Doubtful items held for a person
An invoice whose totals do not add up, or that matches no purchase order, is held with both documents attached instead of being posted.
Every entry traceable
Each posted record links back to the document it came from and the checks it passed, so your accountant and auditor can follow any number to its source.
- Find the failure that costs you most.We start with the document your team re-types most, using a month of real examples.
- Build it so it cannot fail silently.Every result is checked against your rules and records before anything is posted.
- Prove it, then hand over the keys.Accuracy scored per document type before go-live, with all the code handed over.
Questions trading and logistics teams ask us
Which accounting and ERP systems do you work with?
Zoho Books, QuickBooks, Tally, Xero, Odoo, SAP Business One and Microsoft Dynamics, and others through their standard interfaces. Your team keeps working in the software it already knows.
What about poor scans and documents in Arabic and English?
They are the normal case, not the exception. A poor scan, a half-filled form, Arabic and English on the same page: each is read where possible and held for a person when the system is not confident, never guessed.
Do we have to change our ERP?
No. We build around what you run and connect through clean, documented interfaces. Your screens and processes stay as they are, minus the re-typing.
How long does it take?
Your first document type is live in about 3–5 weeks. More are added one at a time, each with its own accuracy score.
The same engineering in other industries
Healthcare & clinics
An AI receptionist, referrals and forms filed without re-typing, and patient questions answered on WhatsApp. Delivery aligned to ADHICS and HIPAA.
Healthcare & clinics →Real estate & property
Portal and WhatsApp leads answered in seconds, viewings booked, every lead in the CRM, and tenancy paperwork filed without re-typing.
Real estate & property →Law, accounting & consulting
A private assistant over your own precedents and files, contract questions answered with the clause, and proposals drafted from past work.
Law, accounting & consulting →Or see every service, whatever your industry.
Show us the document your team re-types most.
Bring one real example to a free 30-minute call and we will tell you honestly how much of it can be automated. Free 30-minute call → fixed written quote → live in 3 to 5 weeks.
- 30 minutes with a senior engineer who would build it. No salesperson, no slides.
- A clear plan for what we would build, and roughly how long it would take.
- A straight answer on whether it fits. No obligation either way.
Prefer WhatsApp? Message us on +971 58 530 2179. We reply within a working day.